Unmatched Event Planning Experience

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Delivering top-tier solutions for every event and need.

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Concierge-Style Event Management

The Scout Hospitality team has more than 30 years of hospitality and event planning experience. As your one-stop shop for event planning and management services, we offer personalized solutions catering to your needs. With our extensive network of industry relationships, we provide everything to ensure a successful event without all the time-intensive tasks of planning the event alone.

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With Scout Hospitality by your side, you can create an extraordinary experience for your guests.
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Prompt And Responsive Communication

We stay in touch with you every step of the way to ensure collaborative communication and a successful event. 

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Time Frame Management

We assist in establishing a timeline to ensure all aspects of the event are completed within your timeframe.

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BUDGET DEVELOPMENT AND MANAGEMENT

Our years of experience and negotiation skills ensure that your event will stay within budget with no hidden fees.

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Sit back, relax, and experience the luxury of stress-free event planning with Scout Hospitality.

A Flawless And Successful Event Without Stress

In today's fast-paced culture, businesses streamline and delegate time-intensive projects like event planning.

That's where we come in! We utilize our expertise in the hotel industry to collect venue proposals and negotiate the best bids on your behalf, leaving you more time to work on the important content of your programs.

Site Selection

Our Scouts handle the entire event venue selection process from sending RFPs, managing bids, negotiating prices for booking guest rooms, and managing your costs to ensure you have the perfect location.

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Event Planning & Execution

Organizing every aspect of your event, from menu planning to audio-visual equipment rental and assigning hotel rooms, our event team will be on-site to work directly with the venue staff to ensure your event runs smoothly.

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Event Conference Swag

Take your event to the next level with custom-branded gift boxes or swag bags that highlight the theme of your event, we manage everything from concept to shipping.

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Virtual Experiences

We offer unique immersive experiences, such as interactive games, live music and DJs, wine tastings with expert wine makers and sommeliers, or cooking classes with an executive chef.

TRUSTED BY

DDN
AIT Worldwide Logistics Expands
Belmont Village Senior Living
Blush Salon & Spa
Future Diagnostics Group
Georgia Nut Company
Heartland Dental
Ingram Micro
ISACA
Madela
Palfinger
Pangea Creative House
RFSmart
Riddell

TRUSTED BY

Our Recent Projects

See What Our Clients Are Saying

"We truly appreciate you and it's been such a joy to partner with you throughout the year on Winter Conference. You are such a valuable asset to our planning and execution team! Cheers to a terrific 2024 for you and your family. We look forward to collaborating on what will surely be the best and biggest conference yet!" - E.S.

I have worked with Kaitlyn and Lindsie with Scout Hospitality for over a year and I do not know how I would get through my day to day obligations at work if it was not for their partnership/friendship. They are absolutely amazing! They are responsive and always on top of all of my programs details during the planning process and after. We have planned many large successful programs and I look forward to planning 2024 with them as well!

- I.V.

I can’t say enough about the great service from Scout Hospitality.  Lindsie and Kaitlyn are a dream team.  From their professionalism, attention to detail and awesome personalities.  Scout Hospitality will always be my number one for meeting and venue planning.

K.C.

"We truly appreciate you and it's been such a joy to partner with you throughout the year on Winter Conference. You are such a valuable asset to our planning and execution team! Cheers to a terrific 2024 for you and your family. We look forward to collaborating on what will surely be the best and biggest conference yet!" - E.S.

I have worked with Kaitlyn and Lindsie with Scout Hospitality for over a year and I do not know how I would get through my day to day obligations at work if it was not for their partnership/friendship. They are absolutely amazing! They are responsive and always on top of all of my programs details during the planning process and after. We have planned many large successful programs and I look forward to planning 2024 with them as well!

- I.V.

I can’t say enough about the great service from Scout Hospitality.  Lindsie and Kaitlyn are a dream team.  From their professionalism, attention to detail and awesome personalities.  Scout Hospitality will always be my number one for meeting and venue planning.

K.C.

Frequently Asked Questions

Why choose Scout?

We are a women-owned concierge-style event planning company that allows a la carte delegation of event tasks and prices competitively based on the scope of work.

When should I start planning my next event / conference?

We are still seeing compression from COVID-19. For an event of 250 guests and under, one year is ideal. For 250+, we suggest a minimum of 18 months to ensure you get the most bids at competitive rates.

Do you have a minimum to source my next program?

We offer complimentary site selection services with a minimum of 10 peak rooms in your room block.

How is your site selection complimentary?

We are paid by the hotels on a commission basis. We always share that rate upfront, and it does NOT affect your room rate.

Scout Hospitality is your one stop shop for venue sourcing, planning and execution for your next event, conference, trade show or virtual meeting.