Unmatched Event Planning Experience
Delivering top-tier solutions for every event and need.
Concierge-Style Event Management
The Scout Hospitality team has more than 30 years of hospitality and event planning experience. As your one-stop shop for event planning and management services, we offer personalized solutions catering to your needs. With our extensive network of industry relationships, we provide everything to ensure a successful event without all the time-intensive tasks of planning the event alone.
Prompt And Responsive Communication
We stay in touch with you every step of the way to ensure collaborative communication and a successful event.
Time Frame Management
We assist in establishing a timeline to ensure all aspects of the event are completed within your timeframe.
BUDGET DEVELOPMENT AND MANAGEMENT
Our years of experience and negotiation skills ensure that your event will stay within budget with no hidden fees.
A Flawless And Successful Event Without Stress
In today's fast-paced culture, businesses streamline and delegate time-intensive projects like event planning.
That's where we come in! We utilize our expertise in the hotel industry to collect venue proposals and negotiate the best bids on your behalf, leaving you more time to work on the important content of your programs.
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Site Selection
Our Scouts handle the entire event venue selection process from sending RFPs, managing bids, negotiating prices for booking guest rooms, and managing your costs to ensure you have the perfect location.
Event Planning & Execution
Organizing every aspect of your event, from menu planning to audio-visual equipment rental and assigning hotel rooms, our event team will be on-site to work directly with the venue staff to ensure your event runs smoothly.
Event Conference Swag
Take your event to the next level with custom-branded gift boxes or swag bags that highlight the theme of your event, we manage everything from concept to shipping.
Virtual Experiences
We offer unique immersive experiences, such as interactive games, live music and DJs, wine tastings with expert wine makers and sommeliers, or cooking classes with an executive chef.
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Frequently Asked Questions
We are a women-owned concierge-style event planning company that allows a la carte delegation of event tasks and prices competitively based on the scope of work.
We are still seeing compression from COVID-19. For an event of 250 guests and under, one year is ideal. For 250+, we suggest a minimum of 18 months to ensure you get the most bids at competitive rates.
We offer complimentary site selection services with a minimum of 10 peak rooms in your room block.
We are paid by the hotels on a commission basis. We always share that rate upfront, and it does NOT affect your room rate.